Data Room generally describes the inspection of confidential information to check it in the context of a purchase or participation. This article is an overview of rr donnelley data room as a perfect solution for secure deals.
Rr Donnelley Data Room: run your business securely
Thanks to the latest technological advances in security, it is now possible to maintain control over the distribution of confidential documents. Companies usually share information via cloud services and content management systems, which enable intuitive workflows but cannot guarantee a high level of security. Other common methods of data sharing, such as email, CD, or SFTP servers, are also risky because they do not encrypt the information. Thus, today many companies prefer using the innovative security solution for business transactions – RR Donnelley Data Room.
The software, which includes a new set of necessary for managing business and document management. Regardless of the needs of the company, it is possible to organize an increase in electronic document management or any changes in the paper-electronic version. The program adapts to the peculiarities of the robot, be it a kind of organization, if necessary, it can be scaled practically without any problems.
RR Donnelley Data Roomis based on a subject-oriented platform with open interfaces for the development of custom applications and ready-made standard applications with the ability to configure customer parameters. The system provides automation of document flow, search, and analysis of information, information security. The structure of the system includes blocks:
- electronic archive;
- document management;
- contractual work;
- operational management;
- specialized solutions
Data Room electronic document management makes it possible to create a single information space in the organization, integrating all documentary systems into the information node.
What are the benefits of the software?
RR Donnelley Data Roomis a password-protected, browser-based cloud application. This is usually used by companies to check financial, legal, tax, and economic circumstances in the course of company mergers or takeovers. The software enables all relevant documents to be made available to potential investors for download or a simple screen view.Above all, Data Room must fulfill the task of ensuring that data is stored securely. In the data room, these must then be managed clearly and shared with other participants in protected mode.
This software solution provides the following advantages for companies in organizing deal management:
- Security. This Data Room solution focuses more on document security. Everything is strictly controlled, but at the same time facilitates the secure sharing, storage, and viewing of the documents. All those involved have assigned roles and positions in order to clearly define who can only view documents and who can make any changes. The software provides the following security measures: watermarks, possibility to detect a virus, two-factor authentication, possibility to assign different access levels to the different participants, file back-up.
- Stability and reliability. The solution allows you to reduce errors and maintain the integrity of business processes. The system provides stability of operation, fault tolerance of systems, and the entire complex of components.
- Convenient monitoring. The solution provides transparency of processes and ease of monitoring using modern technologies and reliable system architecture. Automated processes and execution control tools allow you to quickly analyze the effectiveness of processes and each implemented change.
- Data management. The software provides a secure data exchange between contractors. For example, for M&A transactions, potential bidders are provided with complete company information for carrying out due diligence. Information is gradually disclosed to the target group.